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Privacy Policy

At Law Coach Collective, we are committed to protecting your privacy and safeguarding your personal data. This Privacy Policy explains how we collect, use and protect your data when you interact with our website, services, and communications. It is designed to comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and relevant international data protection laws.

1. Who We Are

Law Coach Collective ("we", "our", "us") is a collaboration between three independent coaching professionals who jointly operate this website and offer leadership, culture and performance development services to law firms.

The Collective is not a registered company or legal entity. Each coach operates as an independent business and may act as a separate data controller depending on the nature of your interaction (e.g. if you book directly with a specific coach).

The members of the Law Coach Collective are:

  • Alec Pearson, Alec Pearson Coaching Ltd

  • Jane Gilchrist, Jane Gilchrist Coaching Ltd

  • Kate Adey, Kate Adey Coaching Ltd

For general queries about how we process your data or to exercise your data rights, please contact us: implement@lawcoachcollective.com

2. What Personal Data We Collect

We may collect and process the following categories of personal data:

  • Identity Data: Name, title, and gender.

  • Contact Data: Email address, phone number, and postal address.

  • Technical Data: IP address, browser type, operating system, and device type.

  • Usage Data: Information about how you use our website, services, and email communications.

  • Marketing Data: Preferences for receiving updates, newsletters, or promotions.

  • Booking Data: Details provided when booking a call, such as your name, email address, and meeting preferences.

3. How We Collect Your Data

We collect personal data through:

  • Direct Interactions: When you complete forms on our website, contact us, or book a consultation.

  • Automated Technologies: Through cookies and analytics tools when you browse our site.

  • Third-Party Services: Such as Calendly, when you schedule a meeting with one of our coaches.

4. Purpose and Legal Basis for Processing

We use your personal data for the following purposes:

  • To provide coaching services: Including responding to enquiries, managing bookings, and delivering programmes.

  • To improve our website and services: Using analytics to enhance the user experience.

  • To send marketing communications: Such as newsletters, updates, or promotions, only where you have given your consent.

We rely on the following lawful bases to process your data:

  • Consent: For sending marketing emails or booking appointments.

  • Contractual necessity: To deliver services or respond to your requests.

  • Legitimate interests: For improving our services and managing client relationships.

5. How We Share Your Data

We work with trusted third-party providers who help us deliver our services and operate our website. These include:

These providers are required to process your data in compliance with applicable data protection laws. We do not sell or share your data with third parties for marketing purposes.

6. International Data Transfers

Some of our service providers may process data outside the UK or European Economic Area (EEA). Where this occurs, we ensure appropriate safeguards are in place, such as:

  • Transfers to countries with adequate data protection laws.

  • Standard Contractual Clauses approved under UK GDPR or EU law.

7. Visitors from Specific Jurisdictions

EU Visitors: We comply with the EU GDPR. You have the right to access, correct, delete, or object to the processing of your data.

California Residents (CCPA): You may request access to or deletion of your personal data. We do not sell personal information.

UAE Visitors: We respect the Federal Decree-Law No. 45 of 2021 (PDPL) and offer rights to access, correct, or object to data processing.

Saudi Arabia Visitors: We align with the Personal Data Protection Law (PDPL) principles and allow you to access, correct, or withdraw consent where applicable.

India Visitors: We respect the Digital Personal Data Protection Act, 2023 (DPDPA). You may request access, correction, or withdrawal of consent.

For all such requests, please contact us at: implement@lawcoachcollective.com

8. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes set out in this policy, or as required by law:

  • Enquiries: Up to 6 months after last contact.

  • Booking Data: 12 months after the scheduled session.

  • Marketing Data: Until you unsubscribe or withdraw consent.

After this period, your data will be securely deleted.

9. Your Rights

Under UK GDPR and applicable international laws, you have the right to:

  • Access: Request a copy of your personal data.

  • Rectification: Correct inaccurate or incomplete data.

  • Erasure: Request deletion of your data.

  • Restriction: Limit processing in certain circumstances.

  • Portability: Request transfer of your data to another provider.

  • Objection: Object to processing based on legitimate interests or marketing.

To exercise any of these rights, contact us at: implement@lawcoachcollective.com

10. Cookies and Tracking Technologies

What Are Cookies?
Cookies are small text files stored on your device to enhance your experience and track site usage.

Types of Cookies We Use:

  • Essential Cookies: Necessary for website functionality.

  • Performance Cookies: Help us monitor and improve the website.

  • Functionality Cookies: Remember your preferences.

  • Marketing Cookies: May be used in future campaigns (only with your consent).

  • Third-Party Cookies: Set by services like Google Analytics and Calendly.

Managing Cookies:
You can disable or manage cookies in your browser settings. Note that some features may not function properly if cookies are disabled. For more info, visit aboutcookies.org.

For EU visitors, we display a cookie consent banner where you can accept, reject, or customise your preferences.

11. Data Security

We use appropriate technical and organisational measures, including encryption and access controls, to protect your data against unauthorised access or misuse. While no system is 100% secure, we follow best practices to minimise risk.

12. Complaints

If you believe we have misused your data or violated your rights, you can contact us directly at: implement@lawcoachcollective.com

13. Updates to This Policy

We may update this policy occasionally to reflect legal or operational changes. We will post the updated version here and notify you if significant changes occur. Please review this page periodically.

Contact Us:
For questions or concerns about this Privacy Policy or your data, please contact us at: implement@lawcoachcollective.com

Updated: 3rd June 2025